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Job Description / Duties

Job Posting #E035-37

People & Culture Administrative Assistant - Full Time New Westminster

Lookout Housing and Health Society a charitable organization and social safety net that provides housing and a range of support services to adults, with low or no income, who have few, if any, housing or support options. As the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. We believe that helping people help themselves is essential in addressing homelessness and all the issues that surround it. Securing appropriate housing is the first and most essential step in achieving responsible independent for individuals. For more information about Lookout, please visit www.lookoutsociety.ca

Position Summary

Reporting to the Director of People & Culture, the People & Culture Administrative Assistant provides first point of contact to the general public and offers administrative support to Lookout’s People & Culture team. This position screens and prioritizes incoming requests; maintains accurate personnel filing, record keeping; ensures accurate documentation; manages the end-to-end onboarding process; crafts and sends onboarding emails; prepares, gathers, and processes new hire documents; assists with new hire onboarding by assisting new employees with the completion of new hire paperwork; audits data and sets up employee profiles in SAP Onboarding; and ensures a great experience for new employees. Salary will be negotiated depending on experience and qualifications and includes a benefits and pension plan. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.

Qualifications / Required Skills

Qualifications:

• Post-secondary education equivalent to two years of study
• Two (2) years of recent related experience
• One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience is considered an asset
• Must pass a satisfactory Criminal Record Check
• Must have two doses of COVID 19 Vaccine

Skills and Abilities:

• Demonstrated communication skills both verbal and written
• Ability to manage high workload with multiple priorities
• Ability to work during significant level of interruptions
• Excellent planning and organizational skills
• Proven ability to write correspondence on a variety of topics
• Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions
• Proficient in the use of computers and computer software including but not limited to Microsoft Office programs including Outlook, Word, Excel, and PowerPoint

Additional Information

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

Contact Information

TO APPLY: Submit cover letter and resume to terri.mackay@lookoutsociety.ca

CLOSING DATE: Applications will be accepted until June 20, 2023 @ 17:00 Hours

*Only those short-listed will be contacted. No phone calls please

Employer Profile

Lookout Housing and Health Society is a charitable organization and social safety net that provides housing and a range of support services to adults with low or no income, who have few, if any, housing or support options. As the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. We believe that helping people help themselves is essential in addressing homelessness and all the issues that surround it. Securing appropriate housing is the first and most essential step in achieving responsible and independent individuals. For more information about Lookout, please visit www.lookoutsociety.ca