About > Join Our Team > Data Entry and Project Administrator

Data Entry and Project Administrator

HSABC is looking for a Data Entry and Project Administrator to join our passionate, supportive and hard-working team. This is an opportunity to working closely with the Homeless Count Team, to oversee the data entry and provide oversight on the planning of Count activities and logistical implementation of materials.

Temporary, Full-Time (35 hours per week)

Location: New Westminster

Starting wage: $34.83 per hour

Term: October 14th, 2024 – November 7th, 2025

Closing Date: Friday, September 27th, 2024, 9:00 p.m. PDT. Early applications are encouraged, as the interview process may begin before the deadline.

About us

Homelessness Services Association of BC (HSABC) is an umbrella organization of shelters, drop-in centres, homeless outreach teams, and other service providers addressing the needs of persons experiencing homelessness with the goal of ending homelessness.

HSABC’s goal to end homelessness is embedded within the right to adequate housing and acknowledges the Indigenous Definition of Homelessness in Canada. Furthermore, HSABC is committed to deliberately and meaningfully include those with lived and living experience of homelessness in decision-making and ensure all actions contribute to decolonization and anti-discrimination.

HSABC is actively committed to creating an equitable, diverse, and inclusive workplace. We strive for a diverse team and foster the inclusion of voices that have been underrepresented and oppressed. We strongly encourage applications from individuals from communities and groups that have historically been disadvantaged and/or marginalized, including First Nations, Inuit and Métis peoples, racialized persons, persons with disabilities, women or gender diverse persons, 2SLGBTQ+ persons, and/or persons with lived or living experience of homelessness, poverty or precarity.

The Challenge

HSABC is leading twenty Point-in-Time Homeless Counts on behalf of BC Housing. Additionally, we are supporting nine Federally-funded Point-in-Time Homeless Counts with data entry. Finally, we are preparing an aggregated report of Counts completed in 2024 and 2025 similar to the 2023 Report on Homeless Counts in BC prepared last year.

The Opportunity

We are looking for someone who can provide administrative assistance and turn data into insights in support of HSABC’s research. With a focus on communications, collaboration and continuous improvement, this role will support a research project that strengthen our knowledge and understanding of the pathways into homelessness, the oppressive systems that keep people from breaking the cycle of poverty, and help identify opportunities to ignite change.

Our Team

Join a passionate, supportive, and hard-working team that works directly with our Members and community partners to share best practices and practical resources, engage in meaningful research, and advocate for change. HSABC strives to create a work environment that treats each member of the team with patience, guidance, and care while ensuring we can fulfill our common goals through our collaborative work.

Within the first month in this position, you will

Meet the Count Team and learn about HSABC through an on-boarding orientation process.
Assist with data entry for Federally-funded Count communities completing Counts in the fall of 2024.
Assist with coordination of the Count Team; and
Develop systems to support engagement with 20 Local Coordinator across the Province.

Within three months, you will

Assist with project logistics including the development of safety and communication protocols; purchase of Count materials; assembly of Count packages; and travel.
Lead administrative functions related to Local Coordinator engagement such as reconcile invoices and receipts.
Support the Count Team travelling to community across BC, and potential accompany Team members to support Count Communities.

Within six months, you will

Lead the data entry for the 20 Provincially-funded Count Communities.
Assist with data cleaning and analysis, and with the preparation of Data Tables.
Assist with the drafting of 20 Community Profiles.
Assist with aggregated data from the Federally and Provincially funded Count and drafting of the first draft of aggregated Count Report

Commitment to Equity, Diversity, and Inclusion

To address issues of systemic inequity within Canada and specifically within the Canadian labour market, HSABC is committed to achieving a diverse workforce through inclusive Human Resource practices in all aspects of employment, including recruitment, hiring, and promotions.

Therefore, we are prepared and willing to accommodate requests for specific considerations within this recruitment and hiring practice to ensure equitable opportunity to apply. Please contact us with requests, or any inquiries you may have to address unintentional barriers or biases in our practices.

How to apply

Review the Data Entry and Project Administrator job description.

Application will be accepted in a variety of mediums (written, audio or video) to ensure you are able to best express your interest and qualifications. Please clearly indicate why you are interested in joining the HSABC team and the experiences that speak to why you are the right person for this position.

For inquires, requests for specific considerations or to apply, please contact hiring@hsa-bc.ca or call (778) 945-7790. Please indicate the position(s) you are applying for in the subject line.

Your application must be received by Friday, September 27th, 2024, 9:00 p.m. PDT. Early applications are encouraged, as the interview process may begin before the deadline.

Application tips

Initial screening will consider cumulative life experience—including personal history, paid and unpaid work, formal education and informal training.
Be as clear and specific as possible in your application as to how these life experiences contribute to your qualifications as the Data Entry and Project Administrator.
The content and format of your application may be considered as part of your submission.
If you would like constructive feedback on your application prior to final submission, please email a draft at least 10 days prior to the application deadline clearly indicating that it is a draft for feedback purposes in the subject line of the email. Feedback will be provided within 1 week and you will be given an opportunity to resubmit.
Applicants must be eligible to work in Canada (i.e., Canadian citizen, permanent resident of Canada or authorized in writing to work in Canada such as via a work permit). Employment is contingent upon continued eligibility to work in Canada.

If your application is shortlisted – Next steps

Shortlisted candidates will be invited to the next stage of the hiring process, which may include (a) interviews; (b) competency assessment; (c) reference checks. Shortlisted candidates will require a criminal record check. However, existence of a criminal record will not result in immediate disqualification as HSABC acknowledges the systemic racism within policing and the unjust criminalization of poverty and homelessness.

Sincere Appreciation

HSABC would like to thank all applicants for their time and candor in preparing your submission. We will endeavour to respond to all applications and, subject to practicability, provide feedback.