Job Board > Property Assistant Internship - Vancouver Aboriginal Friendship Centre Society

Property Assistant Internship - Vancouver Aboriginal Friendship Centre Society

Province: Vancouver, British Columbia
Position: Property Assistant Internship
Deadline: October 30, 2022
Posted: October 20, 2022
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Job Description / Duties

PRIMARY RESPONSIBILITIES AND:
 Complete monthly statements and reports (Identifies variances and
communicates/provides narrative on current opportunities and challenges)
 Monitor collection of rents and aid when necessary to ensure AR is current and necessary
actions are taken to notify tenants of arrears, or any other defaults under the lease
agreement
 Compose and distribute various letters, general notices, and e-mail correspondences
 Facilitate the signing and delivery of leases, schedules, assignments, and addendum
forms
 Administer any required British Columbia Residential Tenancy Act province-specific
documents followed by processing all legal actions as per the provincial guidelines
 Performs general office functions such as booking and scheduling meetings, arranging
conference calls, and maintaining a stock of supplies in the work area relevant to program
needs.
 Assists Building Manager with coordinating various contractors for tenant improvements,
issuing NOEs or onboarding new tenants
 Assisting Building Manager and Housing Worker to record tenant income information
 Attends meetings and records meeting minutes
 Create documents including housing application forms
 Assists with drafting housing policies or related documents
 Maintains strong communication with internal and external stakeholders
 Promotes VAFCS housing continuum online including social media
 Responsible for marketing package for VAFCS Housing
 Create systems to collect data on housing need
 Ability to demonstrate resilience, flexibility, a non-judgmental approach, maintain
confidentiality, and maintain a professional attitude
SPECIFIC DUTIES:
 Contacting vendors and contractors to start renovations on projects
 Assisting in property management of two shelters and a transition house
 Scan and file necessary paperwork that needs to be electronically stored.
 Research, investigate, analyze affordable rental industry trends and developments
 Work closely with Maintenance team to ensure the timely completion of all maintenance
activities and adherence to preventative management programs and seasonal building
services.
 Complete regular building audits to identify building/community deficiencies, tenant
breaches and follows up
 Contribute to ensuring that renovations, preventative maintenance, and capital projects
remain fiscally sound, affordable, and well-maintained, and that they feature a
comprehensive tenant services component
 Follow-up with residents after maintenance work to ensure job completion and
satisfaction
 Monitor and order office supplies, equipment, PPE, and cleaning supplies for multiple
locations including maintaining supplies lists
 Answering phone calls and taking detailed messages.
 Attend meetings, schedule appointments and organizing meetings for staff and
management
 Note taking at meetings and organizing notes into meeting minutes or other documents
 Maintain daily notes and records
 Attend meetings with manager including monthly Occupation Health and Safety
 Writing emails or memos
 Update and improve all COVID-19 signage and information at all VAFCS locations
 Research and update COVID-19 information and policies that affect all VAFCS locations
 Support VAFCS management with all COVID-19 related concerns throughout the
Centres multiple locations
 Take direction from multiple management team members and adjust timelines
accordingly
OTHER DUTIES:
 Participate in outside training and/or in-service, as approved by direct supervisor
 Attend all appropriate VAFCS meetings, including staff meetings upon invitation,
fundraising events, etc.
 Participate in other VAFCS activities as appropriate
 Ensure that time sheets and other forms are handed in on time
 Other duties, as required.

Qualifications / Required Skills

The Property Assistant will work under the direct supervision of the Program Administrator.
Candidates must meet the following eligibility criteria:
 be between 15 and 30 years of age (inclusive) at the start of placement
 be a Canadian citizen, or permanent resident or a protected person as defined by the
Immigration and Refugee Protection Act
 be legally entitled to work in Canada
 be legally entitled to work according to the relevant provincial/territorial legislation and
regulations
 be experiencing one or more barriers to employment
 be not in education, employment, or training (NEET).

KNOWLEDGE, SKILLS, AND ABILITIES:
 Work cooperatively, respectively and in consultation with the VAFCS management team
in all matters associated with the Centre
 Understanding of Residential Tenancy Act
 Knowledge of Property management systems (Asset)
 Knowledge of creating budgets and adhering to fiscal constraints
 Demonstrate self-awareness and self-evaluation skills
 Demonstrate a willingness to adjust practices based on feedback from colleagues and
managers
 Demonstrate office and clerical skills: proficient in Microsoft 365
 Provide a Criminal Record Check
 Strong communication (oral and written) and conflict resolution skills
 Strong organizational and time management skills.
 Self-motivated: able to work independently while supporting a team environment.
 Knowledge of DTES Urban Aboriginal Organizations and programs
 Knowledge of what the Vancouver Aboriginal Friendship Centre Society offers to
community and its members

Salary: $25-29 per hour

Contact Information

Contact Human Resources at hr@vafcs.org
Attention: Property Assistant Application
Include resume, cover letter, and 2-3 employment references

Employer Profile

The Vancouver Aboriginal Friendship Centre Society (VAFCS) is a non-profit charitable
organization serving the Urban Aboriginal community with a mandate to provide programs and
services that will contribute to the cultural, educational, social, economic, and recreational
development of Urban Aboriginal people. The Society manages twenty-three programs and
services through three locations in Vancouver. The Friendship Centre at 1607 East Hastings is a
community-led organization creating meaningful change for the Urban Aboriginal Population
that we serve. VAFCS is currently seeking an individual connected with Indigenous community,
highly organized, and self-motivated to work with us!
The ideal candidate has Aboriginal life experience or has worked in the Metro Vancouver
Aboriginal community with firsthand knowledge of the common life experience of Aboriginal
Peoples. Qualified Aboriginal candidate are preferred in accordance with Section 41 of the BC
Humans Rights Code.