Search Homelessness Services Association of BC

Job Description / Duties

Job Summary
The Facilities Coordinator is responsible for the daily operational, maintenance, and repair needs of the DEWC locations in a manner consistent with industry best practices ensuring a safe and reliable environment for the delivery of programs and services.

Reporting directly to the Manager of Administration and Operations, the Facilities Coordinator will work in collaboration with other DEWC staff to ensure smooth operations of DEWC services to women. She will work from a feminist perspective and within an anti-oppression framework.

Key Duties and Responsibilities
• Facilitate and coordinate maintenance and repair needs for DEWC locations including establishing service contracts, arranging maintenance and repairs through the property management and/or service contractors
• Collaborate with the Administrative Coordinator to ensure service contracts/lease billing and invoicing requirements are communicated and payment processed
• In collaboration with the Human Resources team, ensures logistical requirements for new staff including workstations, computers, laptops, phones, cell phones, keys, alarm codes, etc.
• Updates and maintains operational information such as phone extension list, computer/phone passwords, alarm codes, key/swipe cards, and other password records
• Establish and oversee contracts for on-going services such as janitorial, computer, telephone, photocopier, kitchen equipment, plumbing, electrical, etc.
• Support the workplace OHS program including ensuring emergency and first aid procedures are updated and supplies are maintained and OHS committee recommendations are implemented
• Maintain files of occupancy permits and health inspection reports
• Apply for annual operational and alarm permits and manage contract with monitoring company including the repairs and maintenance
• Ensures DEWC is compliant with all permit and licensing requirements
• Reviews the specific needs of DEWC spaces, such as new furniture, office renovations and equipment supplies and participates in planning for the future building, space, equipment needs
• Other duties not specified that may be assigned from time to time

Qualifications / Required Skills

Required Qualifications:

• At least 2 years related experience, preferably in a Drop In or Shelter non profit environment
• Demonstrated computer and IT aptitude including word, excel, and power point
• Efficient organizational skills including record keeping, scheduling, and problem-solving abilities
• OHS or other workplace safety related experience and/or training
• Ability to prioritize, meet deadlines and multi-task
• Meticulous with attention to detail and accuracy
• Have a working knowledge and analysis of the issues impacting women in the dtes, including gender based violence, mental health, homelessness, and addictions
• Candidate must work from strong feminist analysis and within an anti-oppression framework
• Strong conflict resolution skills and practice
• Excellent communication skills required, including the ability to work in a respectful and cooperative manner with co-workers, volunteers, and center members
• Ability to work within a chaotic environment and with a diverse community of women
• A First Aid certificate is required
• Candidate must undergo a criminal record check
• Women with addiction issues need to be at least 2 years clean and sober
• Hourly position that requires some work outside of normal business hours to undertake position responsibilities, meet deadlines, and ensure delivery of high-quality programs and services.

Position reports to: Manager of Administration and Operations

Contact Information

careers@dewc.ca

Employer Profile

About DEWC
The Downtown Eastside Women’s Centre (DEWC) exists to support and empower women and children, living in extreme poverty in the Downtown Eastside of Vancouver, who are particularly vulnerable to violence, exploitation, injustice and injury. Through low barrier Drop-In Centres and Emergency Shelters, DEWC provides basic need services, programs, and specialized supports to over 700 women and children daily to help them survive the conditions that surround them.