Position: Department Coordinator, Operations - Internal & External – Indeterminate, Full-time
Deadline: March 25, 2021
Posted: February 25, 2021
Job Description / Duties
Reporting to the Executive Director, Operations (EDO), the department coordinator provides confidential administrative assistance and secretarial support to EDO, designated Directors, and the operations department. The Department Coordinator, Operations reviews and prioritizes information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the EDO apprised of issues and activities. They exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature. They work independently and communicate in a professional and courteous manner that promotes positive and respectful relationships both within Atira and to outside agencies; they communicate clearly and succinctly both orally and in writing.
Qualifications / Required Skills
You have an inclusive/intersectional feminist analysis of violence against women and powerful alignment with Atira’s mission, vision, values and philosophy. You approach your work and live your life from a decolonizing, women centred and social justice perspective. You thrive on a passion for standards and the promotion of continuous development. You are a team player who strives for excellence but loves to have a good laugh, is able to think fast, be critical, and make sound decisions without agonizing, all while working in an incredibly dynamic and fast-paced environment.
People would describe you as motivated, having a positive attitude, and enthusiastic about learning. You are organized with excellent time management skills, and take initiative. You take your responsibilities seriously as “internal customer service” by supporting the day-to-day work of senior staff assigned to you, including but not limited to: general correspondence, including word processing and secretarial support; meeting planning and preparation; digital file maintenance and filing (both physical and electronic); preparation of monthly expense reporting and assistance with accounts payables approvals; payroll entry support; and, as with all jobs, other duties as required.
The Department Coordinator, Operations collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified. You employ expertise in the use of desktop computer applications to create a variety of documents and presentations.
You graduated from a recognized administrative assistant/secretarial post-secondary program and have three (3) years of senior administrative support experience or an equivalent combination of education, training and experience. Education and credentials will be valued only as much as work experience. You have advanced computer skills and are a fast and accurate typist.
Resumes from qualified First Nations, Métis and or Inuit women are encouraged, as are resumes from Black women, women of colour, trans women, women who are disabled and women from other equity seeking groups. Fluency in a language(s) other than English is an asset.
Salary: $48 - $52K annually, depending on education and experience. Atira offers a competitive leave and benefits package after an initial disqualification period.
Applications should be emailed to email@example.com Please quote the Competition Number in your email subject line and provide a cover letter with a current resume describing how you meet or exceed the above-noted qualifications. Resumes with a Cover Letter unique to Atira are guaranteed a review. Candidates who lack the experience and qualifications set out in the posting will not be considered, although an exceptional cover letter and transferable skills may overcome lack of experience for some positions. Please go to www.atira.bc.ca/careers for a current list of postings.
Atira Women's Resource Society, an award-winning nonprofit organization known for its inclusionary hiring practices and where a job is more than a pay cheque. We offer the opportunity to work alongside a remarkable group of women working to make the world a more just place, one woman, one child, one home, one job at a time.