Job Board > Administrative Assistant #E035-29 - Lookout Housing and Health Society
Position: Administrative Assistant #E035-29
Deadline: March 9, 2023
Posted: March 2, 2023
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Job Description / Duties
MDABC – Downtown Clinic
Administrative Assistant (Part-Time Temporary) Job Posting #E035-29
The Mood Disorders Association of BC (MDABC) is a non-profit organization that provides treatment, support, education and hope of recovery for people living with a mood disorder. We serve to build awareness and understanding in communities throughout the province, reaching out to as many people as possible. Our clinic offers psychiatric, counselling, rTMS treatment, support groups, food as medicine, art programs and other services. MDABC is a branch of Lookout Housing and Health Society. For more information about MDABC please refer to our website: www.mdabc.net and Lookout www.lookoutsociety.ca
Position Summary:
Reporting to the Program Manager, the Administrative Assistant will provide assistance to the Counselling and Wellness Center at MDABC (Downtown) and will support the centre through booking appointments, managing a waitlist, greeting clients and answering phone calls, taking payments, ordering office supplies, and maintaining office room schedules.
The Administrative Assistant is the first point of contact to the general public and provides administrative support to the Manager. This position requires a high level of privacy and confidentiality and the successful candidate will be required to sign and adhere to Lookout’s Code of Ethics and Confidentiality Policy. Salary will be negotiated depending on experience and qualifications and includes a pension plan. This position works 3 days a week 8:30 – 4:30. This position is non-unionized.
Qualifications / Required Skills
Qualifications:
• Post-secondary education equivalent to two (2) years of study and One (1) year of experience working in a non-profit environment or counselling, medical clinic; or an equivalent combination of education, training, and experience
• Two (2) years of recent related experience – mental health, mood disorders, medical office, etc.
• Demonstrated ability to type 60 w.p.m.
• Valid Occupational First Aid Level 1 Certificate is an asset
• Must pass a satisfactory Criminal Record Check within the Vulnerable Sector
• Must be fully vaccinated for Covid-19. Proof of vaccination status will be required.
Skills and Abilities:
• Demonstrated professional and friendly attitude and an ability to maintain calm under pressure
• Familiarity with mental health challenges and respectful communication an asset
• Ability to manage a high workload with multiple priorities maintaining professional and respectful boundaries with everyone.
• Ability to work with a significant level of interruptions and prioritize tasks
• Excellent communication (both verbal and written), planning, and organizational skills
• Proven ability to write correspondence on a variety of topics
• Ability to research and analyze, investigate and resolve issues, and recommend solutions
• Proficiency with Microsoft Office programs, database management and other related office equipment.
Additional Information
Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.
Contact Information
Send Expression of Interest and Resume to nicole.j@lookoutsociety.ca by March 9, 2023
*Expected start date immediately*
Employer Profile
Lookout Housing and Health Society is a charitable organization and social safety net that provides housing and a range of support services to adults with low or no income, who have few, if any, housing or support options. As the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. We believe that helping people help themselves is essential in addressing homelessness and all the issues that surround it. Securing appropriate housing is the first and most essential step in achieving responsible and independent individuals. For more information about Lookout, please visit www.lookoutsociety.ca