Search Homelessness Services Association of BC

Job Description / Duties

Employment Status

Full Time Permanent

We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit www.lookoutsociety.ca

Location

544 Columbia Street, New Westminster

3 minute walk from Columbia Skytrain Station

Days and Hours of work

The schedule for this position is Monday through Friday 40 hour work week with an occasional requirement to work additional hours in order to meet deadlines.

Job Summary

The Property Coordinator provides mid-level and society-wide management and supports the property management team with all of Lookouts capital asset, operational and administrative requirements, and coordinates maintenance, renovations, repairs, purchases, equipment, and standards for all Lookout facilities. Duties also include: building inspections, coordination of contractors, inventory control, records, reports, and financial controls. The Property coordinator works with the various managers and coordinators to provide leadership within the Society and exercises judgement with regards to decisions that may influence the future of the society. The property Coordinator is responsible for complying with and contributing to all aspects of health and safety program. Performs other related duties as required.

Job Duties

General Maintenance Management

The Property coordinator coordinates, monitors and collaborates with society leadership to establish and maintain a preventative maintenance system.
In collaboration with the Managers and Coordinators, the Property Coordinator assists to maintain and implement, policies, procedures and building standards
Monitors and tracks monthly inspections and fire drill reports and etc….
Maintains product safety information and ensures compliance with Worksafe/WHMIS Standards
Recommends ways to conserve energy and reduce costs society wide.
Assist in the coordination of the annual repair schedule as per the Society’s Capital Plan.
Recommends to the Property Manager(s) items for the annual maintenance budgets
Maintains client files within the property portfolio that are not attached to a program such as scattered houses and LEM properties
Building Renovations & New Construction

Recommends capital items to Property Managers
Assists in the development of new projects
Review bids and proposals, recommends contractors, assists in negotiating prices for products and services. Monitors work in-progress, identifies deficiencies and follow up.
Tracks all items needed for COA and PQI
Purchasing

Acquires Property manager(s) approval for purchases, Contractor and other quotes, replacement reserve or capital reserve items within spending limits
Implements work orders & purchase orders.
Follows centralized purchasing policy. Authorizes or makes appropriate purchases according to policy
Society Fleet Management

Oversees the Society fleet, tracks vehicle maintenance and service records, renews insurance and other licensing fleet requirements

Qualifications / Required Skills

Qualifications & Competence

Accredited Residential Manager (ARM) or equivalent designation an asset
Diploma/License in the Property Management field or a combination of education and experience an asset
A minimum of one year experience in renovation and property management environment
Demonstrated knowledge of operating not for profit affordable housing and health resources
A First Aid Training Certificate is a requirement
Must pass a satisfactory Criminal Record Check for working with the vulnerable sector population

Skills and Abilities

Demonstrates knowledge/familiarity/experience with related resources such as BC Housing Provider Materials
Demonstrates ability to work with Marginalized and Indigenous individuals
Demonstrates excellent planning and organizational skills
Demonstrates strong time management skills with the ability to organize and manage workload with multiple priorities and various levels of emergency response
Demonstrates ability to work collaboratively as well as independently
Demonstrates ability to operate related equipment including good proficiency with computers, spreadsheets, SAP and Property Management Software
All other tasks as required

Additional Information

“All employees, including laid off and displaced employees, are entitled to apply on the vacancy and be considered pursuant to the provisions of Article 12.9.” Internal applicants must apply through "Career Opportunities" on SAP. External applicants will be reviewed after Internal.

ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.
c. BCGEU, Shop Steward

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

Salary: $35.79 per hour

Contact Information

Closing Date

Applications will be accepted until April 17, 2025 at 5:00pm

TO APPLY: Submit a cover letter and resume to: https://careers.lookoutsociety.ca/job-invite/2019/

**Employees of Lookout Housing and Health Society must apply online via the Internal Career Portal on SAP. **